Town of Otisfield
Board of Selectmen Meeting Minutes
May 4, 2011
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from April 6, 2011. *Motion to accept minutes. HF/LA – Unanimous. ~
B. Meeting minutes from April 19th, 2011. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS
A. David Hyer, RSRC Vice Chair: Road Surface Management Software (RSMS) evaluation status submitted into public record. The beta testing of the Road Surface Management Software is progressing well. It's release could be in late May or June. During the testing, David worked closely with Don Rahmlow of TC2 Consulting, the developer of the software interface for the Maine Local Roads Center. Don has offered to come to Otisfield and~make an RSMS presentation~to the BOS, the~RSRC and other interested parties. To insure the interest and questions of everyone are addressed, he will tailor his presentation accordingly. *tentative meeting date scheduled for Thursday, June 2nd at 1:00 PM, BOS, Road CREW and RSRC members should attend and it will be an open public meeting. TT will post.
5. COMMITTEE REPORTS:
A. Conservation Committee: Chair, Pixie Williams: The Otisfield Conservation Committee is open to all kinds of ideas on what the Town should do regarding Heniger Park. Pixie would like to have a brief meeting at town meeting to advertise. The consensus was not to cut off trails to snow mobiles. RM: The snowmobile club “may” be willing to help w/ maintaining the trails. BOS agreed to pay Dan Peaco to help w/ the trails as well. Pixie has wooden signs in her garage that can be posted. She and volunteers can flag trails w/ flagging tape. All trails with the exception of the "wood road" that was there prior to formal trail development will be identified as non ATV trails. This one avenue allows ATVs to traverse through Heneger Park as in prior years, with written permission from the town. The trail names need to be put up along w/ no ATV’s. BOS still feel this is an item the town will support.
B. Job Description Review Committee: Requesting to meet w/ BOS on June 28th @ 7:00 PM. BOS thanks this committee for all their continued hard work.
C. Town Sexton, Dan Peaco: Wants to know if the cemeteries should know the dig safe laws? Dig safe should go all the way to the property markers. BOS suggest the association cemeteries do the same as the Town cemeteries and should be marked as well. Flags will be used as markers.
D. Ordinance Policy Review Committee: Tanya Taft submitted a memo on behalf of the PB Re: Shoreland Zoning Ordinance: Page 29, section 15, Paragraph P,3; Removing the verbiage from ordinance that reads “or ten thousand (10,000) square feet, whichever is greater” The OPRC has no changes. This should be placed on this year’s town warrant. *All BOS Agree and will add this item to public hearing on June 2nd and Town Warrant.
6. DEPARTMENT HEADS:
A. Frank Blauvelt – Otisfield’s EMA Director – Emergency Telephone system: Frank has been talking to Scott Parker, director of the Oxford County Emergency Management Agency. Information is being provided regarding a “city-wide warning system”. The telephone system is connected to the county and will allow towns, schools, and county to place phone calls to the town residents so they are informed in a faster fashion, in the event of an emergency. The cost of the system is being picked up by the county and there is a fee of 10 cents per call. The town has to agree to participate. If citizens have no land line, they have to provide cell phone directly to the county, not to the town office. BOS agree that all (3) BOS names should be added to the
emergency contact list. Commitment list consists of 1)EMA, 2)Fire Chief 3)All BOS *Motion to sign agreement and try it for a year. LA/HF – Unanimous.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Boat dock replacement: MIM wants to replace the boat dock and was looking for BOS approval. BOS thought this was approved last year. *BOS agree to have it done.
B. Richard Remington of 266 Bolsters Mills Road: BOS received an email from MIKe saying this issue has been resolved and is considered closed.
C. Community Hall: Drilled well is complete. There should be water there by this weekend and it will be ready to rent out to those that are interested.
D. Town Office hours: Will change from Tuesday night’s 4-7PM to the last Tuesday of every month. All BOS agree that their has been positive feedback and want to make themselves available to the summer residents as well. Discussion on meeting quarterly.
E. Robinson Dam Update: Plugged hole in the middle of the damn, commercial booms have been put in place.
F. Transfer Station: HF: Yesterday when Eric went to work there were dirty syringes placed inside a styrofoam cup. Erick has told HF that this does happen from time to time, and uses his protective gloves to remove them. Sharon is looking into having them safely and properly removed and disposed of. *BOS will check into this.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED /SCHEDULED BUSINESS:
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. *Motion to sign Warrant # 20 to pay the town bills. LA/RM – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. None.
13. Upcoming Dates:
A. Board of Selectmen Meeting, May 18, 2011 @ 7:00 PM
14. ADJOURNMENT: ~
With no further business, the meeting was adjourned at 9:25PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: May 18, 2011
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